You can simply send meeting attendees a copy of the relevant meeting minutes and they can bring themselves up to speed right away.
This will add structure to your meetings and make sure everything gets discussed thoroughly but efficiently. If you put together regular corporate minutes, you’ll get in the habit of determining meeting agenda items in advance. They outline the meeting's structureĪs a general rule, a meeting leader should never go into a meeting without a precise plan outlining what needs to be discussed. Meeting minutes can help avoid endless discussion and back-and-forths because they make things more efficient.Īlso, you’ll avoid humming and hawing because you’ll have a list of exactly what needs to get discussed and put into action right in front of you.Īn effective meeting minutes format also helps with this, as agenda items are often placed in tables that assign contact people, plans of actions, and the like.
Once you’ve integrated them into your regular workflow, you’ll never go back. Meeting minutes are incredibly handy tools that can offer your team an array of advantages. When taking meeting minutes, it is best to use a template like Slite's free meeting minutes template. If there is no specific role for this in your company, the job should rotate between people who know how to take notes for a meeting. The corporate secretary generally takes notes and prepares meeting minutes. Who is responsible for taking minutes for a meeting? Meeting minutes capture the relevant details of a meeting as a record for attendees and other interested parties. It comes from the Latin word minutia, meaning trifles or details. The word "minutes" in "meeting minutes" has nothing to do with time. However, they're also infamous for their inefficiency.Īccording to a 2021 Fellow report, 51% of people are still recording meeting notes individually, instead of using a collaborative document. Meetings are popular tools used to move things forward in organizations. They're also sources of information for teammates who were unable to attend.ĭespite their name, meeting minutes don't have to be a record of every single minute, it's a tool to only include the most relevant information in your document. Meeting minutes are an official record of a meeting for its participants.
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